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Tutor Hiring Information

The Role of Tutoring in the Learning Process

The role of a tutor is to assist or guide an individual toward becoming an independent learner. Tutors integrate subject matter and guidance in a way that expresses and models self-reliance. In the tutoring environment, tutors and students are both teachers and learners.

An embodied tutoring approach allows tutors to adapt their tutoring sessions to the needs of the individuals they work with.

We hire two main types of tutors to help meet our various learning support needs: General/Subject Area and Course-Specific.

  • General/Subject Area tutors work with a department or service and have prearranged tutoring hours. All students needing help in a specific subject or skill visit that tutor during their tutoring hours.
  • Course-Specific tutors work with a specific instructor and class. Instructors screen and select their tutors, the majority of which are former students of that class. These tutors only work with the students in that specific class.

Becoming a Tutor

Are you looking to hire a tutor? Are you looking to be a tutor? Expand the information below to learn about the tutor selection process!

Tutors are hourly workers employed by SBCC. They are paid at the rates outlined in the SBCC Tutor Hiring and Work Experience Guide.

Prospective tutors must meet the following qualifications:

  • If they are an SBCC student, they should be in good academic standing.
  • Be eligible for employment by the district.
  • Be available for the hours approved by the department’s or program’s tutoring budget administrator. See Line-of-Sight Supervision and Collecting Apportionment for Tutoring for more information about schedule limitations.
  • Be available to participate in 12-16 hrs of tutor training in their first semester working as a tutor and 2 hours each subsequent semester of tutoring. Tutor training is mandated by the state education code. Tutors are paid for the training they participate in.
    • Training Expectations:
      • 8 hour non-credit tutor training class, Tutor Training Across the Disciplines. This is free pass/no pass class, and tutors will be paid for participating. Tutors will be contacted to register for this piece of training.  To be repeated once every 5 years.
      • Tutor session tracking, including how to use our tutor tracking tools. (15 minute video)
      • Tutoring supervision and remote tutoring guidelines. (15 minute video)
      • Sexual Harassment Prevention Training. (1-2hrs) To be repeated once every 2 years.
      • Practical employee skills, including how to access timesheets, how to share schedules, and how to check Zoom account licenses.

The areas below select their tutors through an application and interview process:

Outside of these areas, tutors are screened and selected by Instructors, Departmental Tutor Supervisors, or SBCC program directors. Tutors are not hired directly by the Tutorial Center.

Students who are interested in tutoring for a specific class, subject, or program but have not yet been recruited by an instructor, tutor supervisor, or program director are encouraged to submit the Interest in Tutoring Google form.

Once selected, tutors are ready to begin the Tutor Hiring Process.

Ways to Find Tutors:

  1. Recruit from among the students in your classes. Many faculty keep an eye out for students who seem like they might be a good fit as tutors for future classes. If you can hire a recent student, this has many advantages. Since they have taken your class, they will have an inside experience of it; you can expect that tutoring for you will benefit them in their learning, their skill building, and their economic support; and other students will relate to them as peers in a way that supports those students' learning.
  2. Recruit from among your former students. Just because a student is no longer attending SBCC, that does not mean that they cannot continue to tutor for you. Many tutors are former SBCC students who continue to work as hourly staff tutors after they have transferred or moved on otherwise. Remote tutoring, in particular, has made this a more common practice.
  3. Ask your colleagues for recommendations. Someone in your department or a related department may know of someone who would make a good tutor.
  4. Recruit non-students. You may know someone through professional connections who would make a good tutor for your class, department, or program and who could tutor as an hourly staff employee.
  5. Recruit from among the tutors already hired by SBCC in recent semesters and are available to tutor for additional classes or programs. Contact the Tutorial Center Coordinator (TCC) for a link to the list of tutors who have let the TCC know they have this availability. 
    The advantage of this list is that, since these tutors have already completed the hiring process, the approval of an additional work position should be a relatively quick process. Also, you know that at least one other faculty member has found this person qualified enough to tutor since they have already been hired for at least one department or service.
  6. Recruit from among those who have said they are interested in tutoring at SBCC. This is a list maintained by the TCC. Some are students. Some are former tutors. Contact the TCC for a link to the list so that you may contact those listed to see if they might be a good fit based on the details they've provided.

The Tutor Hiring Process

  1. Tutors are recruited by instructors, departmental tutor supervisors, and program directors. View the Eligibility for Tutoring Employment section under Becoming a Tutor to learn more about how that is done in the various areas and departments throughout campus.
  2. Once a tutor has been selected, the instructor/tutor supervisor/program director should verify the number of hours the tutor can work. This should be done each semester the tutor is working. Click here to view a list of budget administrators for each department that currently employs tutors.
  3. The tutor submits a Semester Assignment form EACH SEMESTER THEY TUTOR.
  4. The tutor’s position is reviewed by the Tutorial Center Coordinator, who then sets the tutor on the appropriate approval path based on the tutor's SBCC employment status.
    • New SBCC employees and those who have not been actively employed at SBCC within the last two years will need to complete hiring paperwork assigned by Human Resources.
    • Tutors with a recent employment history (non-tutoring jobs included) at SBCC must have their tutoring position approved each semester.
    • Expand the sections below for more details about pre-approval process based on tutors' employment status. 

      Step 1: Please visit the Tutorial Center website to complete the Tutor Hiring Forms.

      **In order to access the online form, you will first have to sign into your campus email, then open a new tab in the same web browser.**

      Information you will need to complete the Tutor Hiring Forms  includes the following:

      •   SBCC username and password.
      •   SBCC K number. If you do not have one, once will be assigned to you upon completion of HR-assigned hiring paperwork.
      •   If you were selected to be a tutor for a specific course, you will need to have the course(s), the name of the instructor, and CRN(s).
      •   If you are a student, you will need to know the total number of units you are enrolled in at SBCC.

       

      Step 2:  Prospective tutor completes employee documents through an online onboarding portal. Access to this portal is granted by Human Resources. The prospective tutor submits all paperwork to Human Resources (including a TB Assessment/Test and, if a non-student, a Live-Scan background check). Original identification documents will be required to complete the hiring paperwork. (Click on the button below to view a list of acceptable documents.)

      Please note: Your identification documents must be presented to Human Resources in-person to comply with U.S. Department of Homeland Security (DHS) guidelines.

      Documents to bring to Human Resources

      Once the hiring paperwork is completed, Human Resources processes the information submitted and approves the Electronic Personnel Action Form (EPAF) that creates the tutor's employment position. The tutor and their assigned timesheet supervisor are notified of approval through their SBCC email. (SBCC email access is granted to those who do not have it once paperwork is complete.)

      Step 3: New tutors will also need to register for Tutor Training. Training includes:

      • 8 hour non-credit tutor training class, Tutor Training Across the Disciplines. This is free pass/no pass class, and tutors will be paid for participating. Tutors will be contacted to register for this piece of training. 
      • Tutor session tracking, including how to use our tutor tracking tools. (15 minute video)
      • Tutoring supervision and remote tutoring guidelines. (15 minute video)
      • Sexual Harassment Prevention Training. (1-2hrs)
      • Practical employee skills, including how to access your timesheet, how to share your schedule, and how to check your Zoom account license.

      **Training is paid, which means that tutors cannot begin training until their positions are approved.

      Step 1: Please visit the Tutorial Center website to complete the Tutor Hiring Forms.

      **In order to access the online form, you will first have to sign into your campus email, then open a new tab in the same web browser.**

      Information you will need to complete the Tutor Hiring Forms  includes the following:

      •  SBCC username and password.
      •  SBCC K number.
      •  If you were selected to be a tutor for a specific course, you will need to have the course(s), the name of the instructor, and CRN(s).
      •  If you are a student, you will need to know the total number of units you are enrolled in at SBCC.
      •  Know when you last worked as an SBCC employee.

       

      Step 2: The Tutorial Center Coordinator will process your form submissions and file the necessary Electronic Personnel Action Form(s) (EPAFs) to be approved by Human Resources. The tutor and their assigned timesheet supervisor are notified of approval through their SBCC email.

      Step 3: If you do not have the correct tutor training for the assignment that you have been selected to tutor, you will receive an email which contains specifics on available tutor training options, including:

      • 8 hour non-credit tutor training class, Tutor Training Across the Disciplines. This is free pass/no pass class, and tutors will be paid for participating. Tutors will be contacted to register for this piece of training. 
      • Tutor session tracking, including how to use our tutor tracking tools. (15 minute video)
      • Tutoring supervision and remote tutoring guidelines. (15 minute video)
      • Sexual Harassment Prevention Training. (1-2hrs)
      • Practical employee skills, including how to access your timesheet, how to share your schedule, and how to check your Zoom account license.

      **Training is paid, which means that tutors cannot begin training until their positions are approved.

      Step 1: Please visit the Tutorial Center website to complete the Tutor Hiring Forms.

      **In order to access the online form, you will first have to sign into your campus email, then open a new tab in the same web browser.**

      Information you will need to complete the Tutor Hiring Forms  includes the following:

      •   SBCC username and password.
      •   SBCC K number.
      •   If you were selected to be a tutor for a specific course, you will need to have the course(s), the name of the instructor, and CRN(s).
      •   If you are a student, you will need to know the total number of units you are enrolled in at SBCC.

       

      Step 2: The Tutorial Center Coordinator will process your form submissions and file the necessary Electronic Personnel Action Form(s) (EPAFs) to be approved by Human Resources. The tutor and their assigned timesheet supervisor are notified of approval through their SBCC email.

      Step 3: If you do not have the correct tutor training for the assignment that you have been selected to tutor, you will receive an email which contains specifics on available tutor training options, including:

      • 8 hour non-credit tutor training class, Tutor Training Across the Disciplines. This is free pass/no pass class, and tutors will be paid for participating. Tutors should retake this class once every 5 years.
      • Tutor session tracking, including how to use our tutor tracking tools. (15 minute video)
      • Tutoring supervision and remote tutoring guidelines. (15 minute video)
      • Sexual Harassment Prevention Training. (1-2hrs) All SBCC employees must retake this training every 2 years.
      • Practical employee skills, including how to access your timesheet, how to share your schedule, and how to check your Zoom account license.

      **Training is paid, which means that tutors cannot begin training until their positions are approved.

      Step 1: Please visit the Tutorial Center website to complete the Tutor Hiring Forms.

      **In order to access the online form, you will first have to sign into your campus email, then open a new tab in the same web browser.**

      Information you will need to complete the Tutor Hiring Forms  includes the following:

      •   SBCC username and password.
      •   SBCC K number.
      •   If you were selected to be a tutor for a specific course, you will need to have the course(s), the name of the instructor, and CRN(s).
      •   If you are a student, you will need to know the total number of units you are enrolled in at SBCC.

       

      Step 2:  Prospective tutor completes employee documents through an online onboarding portal. Access to this portal is granted by Human Resources. The prospective tutor submits all paperwork to Human Resources (including a TB Assessment/Test and, if a non-student, a Live-Scan background check). Original identification documents will be required to complete the hiring paperwork. (Click on the button below to view a list of acceptable documents.)

      Please note: Your identification documents must be presented to Human Resources in-person to comply with U.S. Department of Homeland Security (DHS) guidelines.

      Documents to bring to Human Resources

      Once the hiring paperwork is completed, Human Resources processes the information submitted and approves the Electronic Personnel Action Form (EPAF) that creates the tutor's employment position. The tutor and their assigned timesheet supervisor are notified of approval through their SBCC email.

      Step 3: New tutors will also need to register for Tutor Training. Training includes:

      • 8 hour non-credit tutor training class, Tutor Training Across the Disciplines. This is free pass/no pass class, and tutors will be paid for participating. Tutors should retake this class once every 5 years.
      • Tutor session tracking, including how to use our tutor tracking tools. (15 minute video)
      • Tutoring supervision and remote tutoring guidelines. (15 minute video)
      • Sexual Harassment Prevention Training. (1-2hrs) All SBCC employees must retake this training every 2 years.
      • Practical employee skills, including how to access your timesheet, how to share your schedule, and how to check your Zoom account license.

      **Training is paid, which means that tutors cannot begin training until their positions are approved.

  5. The tutor’s employment position is reviewed and approved by Human Resources.
  6. The tutor is given access to general employee resources, such as SBCC’s Time and Attendance System.
  7. The tutor is connected to tutor-specific resources, such as
    • A licensed Zoom account for online tutoring. The license expires at the end of each term.
    • Access to our tutor tracking tools, including Accudemia.
    • Access to SBCC’s Central Tutoring Schedule.
    • The tutor is added to the Tutorial Center’s Canvas shell to complete required training.

Have you been selected to tutor?

Tutor hiring has closed for Fall 2024. We will begin to collect hiring forms for Spring 2025 positions on 11/15.
 

Please note: Tutors will not be cleared to begin working until an EPAF is completed (which means your position has been approved) and a time sheet is created. Tutors MUST have a valid EPAF before they can begin to work.